October 25, 2014

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Give 2 cents’ worth on county record request form PDF Print E-mail
Written by Denise Freitag Burdette   
Thursday, July 10, 2014 3:42 PM

Read the forms by clicking these links:

Dearborn County (proposed)

Greendale

Lawrenceburg


Dearborn County commissioners plan to put new request and response forms into place for people wanting access to public records.

Public feedback is being requested regarding the actual forms as well as when the forms should be used. For example, should a form be required to request something simple like meeting minutes, or should it be used just for more complicated or in-depth public record requests?

Although a public agency is not required by law to have a public records request form, it is allowed by law. Both the city of Greendale and Lawrenceburg have forms, said county attorney Andrew Baudendistel, during the Tuesday, June 17, county commissioners meeting.

The form would help put a procedure in place for public record requests.His recommendation would be that all request forms go through the county auditor’s office, he said.

Media representatives attending the June meeting asked the commissioners questions about the forms including if simple requests would be included, if the county department heads had been given a chance to comment on the idea and if the public would be given the chance to give feedback on the public records request form.

During the Tuesday, July 1, Dearborn County commissioners meeting, Baudendistel said the county department heads had been emailed for their feedback. The first people to “jump all over it” in response were county clerk of courts Rick Probst and county recorder Glenn Wright.

Those departments are governed by their own statutes, he said.

The new draft of the county public records request form, in turn, states, “Please note, this form is not necessary for records maintained by the Dearborn County Clerk of Courts or the Dearborn County Recorder.”

Lawrenceburg Township resident Christine Mueller asked again if the form would have to be filled out for every record or information request, no matter how simple or complicated.

That is ultimately the question, said Baudendistel.

Will it be up to the the head of each department?, asked Mueller.

How that will be resolved is why others have been asked what they think about the form and the why the commissioners are asking for additional input, said Baudendistel.

The final version of the public records request form is expected to be posted on the soon-to-be-updated county website, as well as be available on paper. The new website probably will be ready for demonstration in 30 days, and ready to go live to the public in about 60 days, said county administrator Teresa Randall.

Commissioner Kevin Lynch said he wants the website to have a FAQs section addressing some of the questions the public may ask about the public record request forms.

Some public records, such as meeting minutes, also will be directly posted on the new website.

To give feedback on the draft public record request form, or to address other questions regarding how public record access will be handled by the county under the new request system, contact the commissioners at:
*Kevin Lynch- 1-812-537-8824 (office), 1-812-577-7267 (cell), klynch@dearborncounty.in.gov
*Art Little- 1-812-537-8851 (office), 1-812-577-7143 (cell), alittle@dearborncounty.in.gov
*Shane McHenry- 1-812-537-8737 (office), 1-812-577-7270 (cell), smchenry@dearborncounty.in.gov




Last Updated on Thursday, July 10, 2014 3:48 PM